CHAPTER: 039 | TITLE: All Hazard Plan | |
EFFECTIVE DATE: August 19, 2009 | NO. PAGES: 12 | REVIEWED/REVISED: November 29, 2022 |
Sheriff of Monroe County | ||
The ICS System is used as an “All-Hazards” approach to a broad spectrum of emergencies ranging from small to complex incidents, both natural and manmade.
This policy describes the NIMS/ICS and explains the activation and functions of the incident command process. Additional procedures can be found in the Monroe County Sheriff’s Office Emergency Operations Manual. Components of the Emergency Operations Manual are exempt from the Public Records Law pursuant to F.S. 119.07.
Not all components of NIMS/ICS will need to be activated when the system is operational.
Component activation and deactivation will depend upon changing circumstances; only those that are needed in the situation should be used, as determined by the Incident Commander (IC).
The Sheriff derives his authority to take action in emergency situations from Florida State Statute 30.15(6)
The Sheriff retains responsibility for planning, organizing and directing all law enforcement activities during an emergency occurring within Monroe County.
NIMS/ICS is a standardized management tool for meeting the demands of small or large emergency or non-emergency situations and ensures command, control and coordination of resources.
The concept of “Incident Command” is practiced routinely by both law enforcement deputies and supervisors as they respond daily to citizen calls for service:
Small incidents are resolved by the on-scene deputy and/or supervisor as they respond to citizen calls for service.
Larger, or more serious incidents, result in many deputies and/or units functioning under the command of a designated “Incident Commander”, who may elect to handle all elements of the NIMS/ICS, or appoint one or more persons to assist him/her.
NIMS/ICS may be used for planned events, or for a large range of critical incidents such as natural and man-made disasters, civil disturbances, mass arrests, bomb threats, hostage/barricaded person situations, acts of terrorism, and other unusual incidents.
Although the very nature of such unusual incidents preclude addressing every aspect of a given occurrence, additional information specific to these respective incidents are addressed within sections of this plan and the MCSO Emergency Operations Manual.
NIMS/ICS operations are predicated upon the principles of:
Protecting life and providing for the safety of emergency responders and the public;
Stabilizing the incident by developing a strategy that will minimize the effect it has on the surrounding area,
Conservation of property by minimizing the effect(s) on the environment while accomplishing the action plan developed to bring closure to the incident.
NIMS/ICS provides:
Unified Command – A common organizational structure across all agencies that can expand and contract as dictated by the situation, including:
A modular organization
A unified command structure
Common terminology; e.g. during radio communications and for functional identities
Standardized emergency management principles that work across all types of emergency incidents, including:
Integrated Communications
A manageable span of control and unity of command
Creation and distribution of Incident Action Plans in a common format
Comprehensive resource management
The first responding supervisor must establish immediate control over all public safety responders, who, in turn will assist in gaining control over the general public. First responding supervisors perform the following functions when responding to any unusual or critical incident:
Assess the situation
Notify communications of the incident
Request any necessary assistance from Office resources or other agencies
Establish a command post and staging area, if necessary.
Initiate the NIMS/ICS
Assume the role of the Incident Commander until relieved by a supervisor.
Incident Commander can change from agency to agency and is based upon how the incident develops or decreases. Changing the IC must be an orderly process, and a debriefing should be done prior to a new Incident Commander assuming control, for example:
Fire and entrapment incidents places the Senior Fire Department Official in charge.
Medical response places the Senior EMT in charge at the scene.
All other incidents, including emergency disaster, fall under the Sheriff's Office
Assist responders - Respond as assigned and notify the Incident Commander upon arrival
Dispatch personnel - will assign assistance as required and notify the proper supervisor personnel to respond.
Command
Operations
Planning
Logistics, and
Finance and Administration
All events have an Incident Commander who is responsible until authority is transferred to another. The Incident Commander is responsible for activating the NIMS/ICS, designating staff, as necessary, and the subsequent management of all incident operations at the incident scene, including, but not limited to:
Ensuring incident safety,
Establishing an ICP
Obtaining a briefing from the prior IC and/or assessing the situation,
Establishing immediate priorities and directing initial arriving resources,
Determining incident objectives and strategy(ies) to be followed,
Establishing a staging area, when necessary, and maintain accountability for the safety of personnel and the public and for task accomplishment, and
Establishing the level of organization needed, and continuously monitoring the operation and effectiveness of that organization,
Maintaining an effective span of control. In emergency planning, effective span of control is considered to be three to seven persons, with five being the optimal assignment; however, under less than ideal circumstances, the span of control may exceed these guidelines for short durations, as deemed necessary by the IC.
Managing planning meetings, as required,
Approving and implementing the Incident Action Plan (IAP) based on the concept of Management by Objectives,
Coordinating the activities of the NIMS/ICS Command and General Staff,
Approving requests for additional resources or for the release of resources,
Establishing necessary liaison with other agencies and the Emergency Operations Center (EOC) or Sub-EOC, when activated.
Directing the expansion or contraction of the NIMS/ICS organization based on the three priorities of life safety, incident stability and property conservation and activating other sections, as needed, e.g. Operations, Planning, Logistics or Finance/Administrative Sections.
Identifying contingencies, which may affect ongoing operations and plan accordingly, making necessary notifications and requesting resources that could reasonably be expected to offset contingent actions.
Ordering demobilization of the incident when appropriate,
Ensuring incident after-action reports are complete.
Transferring the command in an orderly manner and briefing the incoming commander on the incident status.
The incoming IC should, if at all possible, personally perform an assessment of the incident situation with the existing IC.
The incoming IC must be adequately briefed by the current IC; the briefing will cover the following:
Incident history
Priorities and objectives
Current plan (written or oral, depending on incident size, requirements)
Resource assignments
Incident organization
Resources ordered/needed
Facilities established
Status of communications
Any constraints/limitations
Incident potential
Delegation of authority
Use of ICS Form 201 will expedite exchange of the above information and provide written documentation of the incident.
Determine appropriate time for transfer of command
At the appropriate time, notice of change in IC shall be made to:
Sheriff, Undersheriff and appropriate Bureau Chief via Central Communications
ICS Command Staff, if designated
ICS General Staff, if designated
All incident personnel.
The incoming IC may give the outgoing IC another assignment within the incident thus providing the outgoing IC with first-hand knowledge at the incident site. In addition, this strategy
allows the initial IC to observe the incident progress and gain experience for future critical incidents.
Activating the incident command system
Establishing a command post
Initiating the notification and mobilization of additional agency personnel
Obtaining support from other agencies
Establishing a staging area, if necessary
Providing public information and maintaining media relations
Maintaining the safety of all affected personnel
Preparing a documented after action report
Establish perimeters
Ensure the safety of assigned personnel
Conduct Evacuations
Maintain command post and scene security
Provide for detainee transportation, processing and confinement
Direct and controlling traffic
Conduct post-incident investigation[s]
Direct and coordinate all tactical operations as required by the primary mission
Request (or release) resources with the acknowledgement of the IC
Implement the activities specified in the IAP.
Keep the IC advised of the status of the situation and resources; resources are considered either:
“Assigned” (to carry out some specific task),
“Available” (in a staging area), or
“Out of service” (for rest and recuperation).
Prepare a documented Incident Action Plan, which defines response activities and use of resources for a specified period of time
Gather and disseminate information and intelligence
Plan post-incident demobilization
The Planning Chief will be responsible for all aspects of the planning meeting.
Communications
Transportation
Medical support
Food Services and supplies
Specialized team and equipment needs
In a large-scale and/or long term incidents, the Logistics Section Chief will identify a logistics base of operation. The Section may be further divided into support and service branches with subordinate units to provide facilities, ground support (vehicle/equipment repair), and a medical unit for the care of assigned personnel.
Logistics personnel shall develop a plan that will provide the necessary resources through the duration of the event/incident.
Recording personnel time
Procuring additional resources
Recording expenses
Documenting injuries and liability issues
Any other cost analysis/recuperation activities and compensation/claims
The Finance Section Chief is responsible for tracking incident costs and reimbursement accounting. In large-scale and/or long-term incidents the Finance/Administration section may be further divided into individual Time, Procurement, Compensation/Claims and Cost Units. Some functions are especially important in order to provide documentation if the incident results in a Disaster Declaration and for the establishment and monitoring of cost-sharing agreements.
The SO is responsible for:
The immediate safety of assigned personnel
Correct unsafe acts through the chain of command; however, the SO may exercise emergency authority to stop unsafe acts when such action is immediately required to protect life.
The IO is responsible for: The agency’s Public Information Officer will function in this role and will function as the agency’s JIC liaison whenever the Unified Area Command is activated.
The LO is the primary contact for coordinating with agencies assisting in an incident. The LO will coordinate with the agency’s Legal Advisor (if not already functioning in that capacity), who shall function as the agency’s Court and Prosecutorial Liaison and advise the Sheriff on all legal matters.
With a decision to implement the NIMS/ICS by the Bureau Chiefs or the Undersheriff, the Incident Commander shall:
Ensure notifications to the chain of command are instituted in accordance with existing procedures.
Retain the elements of the Incident Command process unto himself/herself, or appoint one or more Section Chiefs to carry out the General Staff functions, if necessary, for the coordination of incoming resources.
Oversee the development and implementation of an Incident Action Plan (IAP) to resolve the event/incident.
Refer to existing written directives, Office's Emergency Operations Plan, the County’s Comprehensive Emergency Management Plan (CEMP), and the Florida Incident Field Operations Guide.
Consider the immediate implementation of emergency staffing configurations to better provide personnel and other resources.
For short-term events, the IAP need not be written. A written plan is required when:
Resources from multiple agencies from within or outside the County are used.
Several jurisdictions are involved.
The incident is complex; i.e. changes in shifts of personnel or equipment are expected/required.
If not already operating in that mode, ensure that all radio communications take place in “plain talk”.
Direct Communications to establish a radio channel to initially handle the event,
Ensure that Communications advises any responding agencies of the channel being used,
Remain mindful that electronic data communications (CAD to MDT) are not available to all agencies responding to a request of mutual aid assistance.
Follow direction from the Area Command upon activation.
The IC is responsible at the scene, while the Area Command is responsible for countywide or multiple jurisdictional activity.
There can be more than one scene, and thus, more than one Incident Command Team reporting to the Area Command.
Consider activation of Tactical Teams (SWAT, Bomb Disposal, Dive), as needed.
At the appropriate time, plan for an orderly demobilization of all resources and the gathering of necessary documents and materials to provide the ability to closely review and evaluate operations.
Command protocol will exist at all stages of the NIMS/ICS command structure and during the administration of the incident.
Commanders shall be assigned as needed to ensure adequate supervision and authority, considering the need for rest and recuperation.
Principles of span of control, unity of command and unified command shall be followed during NIMS/ICS operations.
Incident Commanders will cooperate fully when functioning in a unified command mode.
Various standard NIMS/ICS forms are available for use by the IC and functional Section Chiefs in order to manage the incident in an organized manner. These forms are available on Monroe County Sheriff’s Office Intranet.
The National Incident Management System and the Incident Command System are designed to expand to include other county services, other jurisdictions, both inside and outside of the county, and state and federal agencies, should the situation(s) dictate.
One or more functions of the NIMS/ICS structure may be placed into operation, as needed.
The incident command structure within this directive describes the Law Enforcement Branch of operations as represented by the Monroe County Sheriff’s Office. Similar branches and sections exist for other services such as Fire/Rescue, medical, health and other support services.
Refer to Attachment A: Unified Command Structure for a sample diagram depicting the Unified Command concept for a major incident. In such cases, all agencies contribute to the command
process and the management of resources in achieving the objectives of the Incident Action Plan (IAP).
In large-scale events, an Area Command may be established to coordinate the response to multiple events/incidents. The agency’s Public Information Officer will function as the agency’s Joint Information Center liaison whenever the Unified Area Command is activated.
The Sheriff or his/her deputies shall suppress tumults, riots, and unlawful assemblies and have the authority to raise the power of the county and command any person to assist them, when necessary.
The Monroe County Sheriff’s Office shall act within the scope and authority provided in Chapters 30 and 870, Florida State Statutes.
The Sheriff may authorize the declaration of a state of emergency.
Whenever the Sheriff or designated city official determines that there has been an act of violence or a flagrant and substantial defiance of, or resistance to, a lawful exercise of public authority and that, on account thereof, there is reason to believe that there exists a clear and present danger of a riot or other general public disorder, widespread disobedience of the law, and substantial injury to persons or property, all of which constitute an imminent threat to the public peace or order and to the general welfare of the jurisdiction affected or a part or parts thereof, he/she may declare that a state of emergency exists within that jurisdiction or any part or parts thereof.
The following acts are prohibited during the period of a state of emergency:
The sale of firearms or ammunition;
The display of firearms or ammunition by or in any store or shop;
The possession of a firearm in a public place, except by law enforcement or military personnel.
During a state of emergency the Sheriff may order and promulgate all or any of the following in whole or in part:
Establish curfews, prohibit or restrict pedestrian or vehicular movement;
Prohibit the sale and distribution of alcoholic beverages;
Prohibit the possession of alcoholic beverages in a public place;
Close places of assemblage;
Prohibit the sale of gasoline or flammable or combustible liquids, except by delivery to gas tanks properly attached and necessary for propulsion;
Prohibit the possession of portable containers containing gasoline or any flammable or combustible gas;
The Sheriff shall upon activation of Monroe County’s Comprehensive Emergency Management Plan (CEMP), coordinate all law enforcement activities in the County.
As the chief law enforcement official in Monroe County, Florida, the Sheriff shall exercise command and control over all law enforcement resources committed to unusual occurrence/ large-scale critical incident operations within Monroe County, Florida.
Chapter 250 F.S. identifies the power of the Governor to preserve the public peace, execute the laws of the State, suppress insurrection, repel invasion, and respond to an emergency or imminent danger thereof.
Activation of the National Incident Management System and the Incident Command System requires the preparation of a written After-Action Report. The report, explaining and evaluating the activation may either be separate from the standard after-action report required by existing directives, or it may be included as an identified section within the larger report about the incident/event. If separate, it shall be submitted by the Incident Commander via chain of command to the Sheriff within fifteen (15) days of the conclusion of the event.
All affected personnel who may be called upon to participate in an event or incident as part of the All-Hazard Plan, shall receive annual training on the All Hazards Plan, to include the Incident Command System and biennial training consisting of a tabletop or full-scale exercise to assess agency capabilities with the All Hazards Plan and the ICS. The Training Division will document all such training.
Each Deputy with the rank of Lieutenant and above shall be issued and will maintain a current up- to-date hard-copy of the MCSO Emergency Operations Plan.
Electronic access to the plan will be available to all personnel through the agency’s intranet.
DEVELOPMENT: The MCSO is responsible for developing and maintaining an Emergency Operations Plan in addition to and in augmentation of those provided in Monroe County’s Comprehensive Emergency Operations Plan (CEMP) and to participate in any relevant Monroe County Emergency Management exercises.
The Sheriff assigns the task of developing and planning the office’s response to critical incidents to the Undersheriff.
Elements of the MCSO Emergency Operations Plan, this policy, and training needs shall be reviewed, coordinated and updated annually. This review will be documented and sent to the Sheriff via the chain of command.
Elements of Monroe County’s Comprehensive Emergency Management Plan shall be reviewed, coordinated and updated annually as required by the Florida Division of Emergency Management under the rules of the Florida Administrative Code.
The Bureau of Law Enforcement Chief or his/her designee shall be responsible for these reviews and will coordinate revisions as necessary, with Emergency Management Staff.
A current copy of the Emergency Operations Plan shall be available in the Mobile Command Post via the agency intranet.
RESOURCE AVAILABILITY & READINESS
The Law Enforcement Bureau Chief or designee shall annually prepare a list of emergency equipment and resources used in emergency operations. This list shall show the numbers and locations of equipment and resources and shall be submitted annually to the Florida Department of Law Enforcement for inclusion in the State’s Manpower, Assets and Resource System (MARS).
The Commander of the Division to which emergency equipment is assigned shall ensure that equipment for use in emergency operations is inspected quarterly and kept in good working order to ensure operational readiness.
UNUSUAL OCCURRENCES; With all unusual occurrences, including natural and manmade disasters, civil disturbances, emergency mobilization, mass arrest, active threats, contingency planning for emergency situations at all Monroe County Detention Centers, and planning for the aid to other jurisdictions in unusual occurrence situations, the Undersheriff and the involved Bureau Chief shall coordinate with all the District/Division Commanders, the Inspector General, the Office’s General Counsel, and the Community Relations Director to formulate and annually update written unusual occurrence plans.
Each unusual occurrence plan shall address the following:
Communications
Field command posts
Situation maps
Supervisory authority to include all agencies or components involved
Military support
Traffic control
Facility security
Equipment requirements
De-escalation procedures
Court and prosecutorial liaison
Legal authority
Arrest, processing, transportation and confinement procedures
Medical treatment
Transportation
Post-occurrence duties
After-action reports
Training
Each unusual occurrence plan shall also include specific provisions and identify the position(s) responsible for the following:
Casualty information
Rumor control
Community relations
Public information